Office Administrator

Beaumont, TX

Full Time

Entry Level

Job Title: Office Administrator
Reports To: Accounting & Human Resources

Job Description: The Office Administrator will perform various administrative, clerical, and coordination functions. This position requires a highly detail-oriented, diligent, and proactive individual.

Responsibilities:

Responsibilities Reporting to HR:

Open/Close Office
Meet and greet visitors while providing a positive in-office experience.
Answer and direct all incoming telephone calls to appropriate team members.
Ensure a clean, organized office environment.
Inventory and order all office supplies.
Maintain company accounts with authorized users.

Responsibilities Reporting to Accounting:

Prepare import templates for loan payments and other auto-drafted monthly bills for the office.
Receive expense reports and receipts and prepare import templates for credit card expense coding.
Receive and sort incoming mail, deliveries, and manage outgoing mail.
Prepare lien waivers and releases, as needed
Coordinate the check release process, including mailing payments when necessary
Maintain the digital and physical accounting files
Take on additional duties and special projects, as assigned.

Qualifications:

High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field preferred.
One (1) to three (3) years of administrative, office, accounting support, or related experience required.
Skilled in Microsoft Office applications, including Outlook, Word, and Excel.
Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills with a professional and service-oriented approach.
Strong interpersonal skills with the ability to maintain confidentiality and appropriately handle sensitive employee, company, and financial information.
Ability to learn and effectively use company software, systems, and administrative processes.
Dependable and consistent attendance with the ability to maintain established office hours.

Schedule:
40 hours per week, 7:45 AM – 5:00 PM Monday – Thursday; Friday 7:45 AM – 3:45 PM; Lunch Monday - Friday 11:30 AM - 12:30 PM

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Do you have at least one year of administrative, office, or accounting support experience?*

Are you skilled in Microsoft Office, including Outlook, Word, and Excel?*

Have you previously worked with financial documentation, such as expense reports, receipts, or payment-related records?*

Are you able to work the required in-office schedule: Monday–Thursday, 8:00 AM–5:00 PM, and Friday, 8:00 AM–3:30 PM?*

Are you able to maintain confidentiality when handling sensitive employee, company, and financial information?*

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Office Administrator

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